Running your group

Settling Up

Balances accumulate as picks settle. When your group actually exchanges money, you record it in Booki so the balance clears. The money itself never moves through Booki.

How a balance builds

Every graded pick posts to the member’s balance: wins credit them, losses debit them, pushes do nothing. The running figure is what would change hands if you settled right now.

Recording a settlement

Once the money has actually changed hands, open the member and hit Settle Up. Their balance clears to zero and the payment is logged in their history with a date.

Do this after the money moves, not before. Settle Up is a record of something that happened, not a request for payment.

Settle-ups are not wins or losses

A settlement is recorded as a payment, so it clears the debt without pretending anyone won or lost. Your performance figures continue to reflect how the book actually did, and are not distorted every time somebody pays you.

This is the distinction most spreadsheets get wrong, and it is why a spreadsheet slowly stops telling you whether you are up or down.

Partial payments and corrections

Settle Up clears the whole balance. If a member pays part of what they owe, or you need to correct a mistake, use Adjust Balance to move a specific amount and leave a note explaining it.

Both are permanent entries in the member’s history. Nothing is edited away — a correction is recorded as a correction, so the history stays honest.

How often to settle

Whatever rhythm your group already has. Weekly is common and keeps balances small enough that nobody is carrying a number that worries them. Longer gaps are fine as long as your limits reflect the exposure you are comfortable with in between.